If your contract will end and you will leave the country or change jobs, you will need a visa cancellation letter to give to your employer.This document is important to notify your company of the reasons why you need the cancellation. Besides, you must consider the aspects that this process entails, which is the responsibility of your employer.
In this article, we will provide you with a visa cancellation letter format UAE so that you can write it without difficulties. In the same way, we will give you all the details you need to know about the process and the actions you can take after it. Let us see:
What is the Visa Cancellation Letter?
The authorities of the United Arab Emirates allow foreigners to visit, live or work in the country, thanks to visa schemes. However, those who want to work in the UAE must have a sponsor (person or company) who processes the necessary permission. In this case, the employee will receive an entry permit and a work visa valid for 2 or 3 years. It is important that the worker follows the new employment visa rules.
When the expiration date of the contract is near, the employee must write and submit a request for visa cancellation letter. This process also includes the request for non-renewal of the employment contract, another of the legal requirements in the country. Moreover, they must do so in the time determined by the authorities and the UAE Labor Law.
In this way, the employee avoids sanctions, such as fines or the possibility of receiving a ban on entering the country. Therefore, the employer must carry out the process after sending the visa cancellation request letter to company.
Why is the cancellation letter for visa so important?
The visa cancellation letter is one of the requirements you need for the employer to start the process. In this case, you will need to know how to write this letter correctly to deliver it to the Human Resources department. Also, this document is necessary to initiate the transfer of the visa if you want to change jobs.
This is useful if you already have a residence visa (or you are going to renew the residency visa soon) and hope to find another job at the end of your current contract. However, you will need to know if you have a transferable visa, as well as if you are allowed to change jobs. The latter may depend on the position you hold in the company or the agreements in your employment contract.
Visa cancellation letter sample UAE
The visa cancellation letter sample UAE does not have to be a complicated document; it should just contain the necessary details. In addition, you must meet the standards of a formal document that you would give to your employer in any other circumstance. Yet, there is no specific format that you should follow when writing this document.
However, you can be guided through the sample UAE visa cancellation paper that we will present to you. The said example will serve to clarify any doubts you may have in this regard but you do not have to follow it exactly. Nevertheless, it must contain precise information so that the employer can begin the process, which includes the following:
- Full name and contact details.
- Company data.
- Job.
- Service time in the company.
- Finish date.
- Reasons for UAE visa cancellation.
You should also make sure that you maintain a formal tone at all times, which is why you should follow the parameters of any letter. In this case, you will need to address the person with their title and maintain professionalism throughout the content. Thus, although you can do the UAE visa cancellation paper download, we provide you with a simple example.
Visa Cancellation Letter Sample
As we mentioned, there is no specific cancellation letter sample but the examples are valid for said document. Next, you will be able to see a sample letter with which you can guide yourself to make yours.
Application letter for visa cancellation
A,
The Human Resources Manager (you can also name the person in charge),
__________ (Company name)
Date: __/__/____
Of,
__________ (your full name),
__________ (Direction)
Subject: Visa cancellation
Dear Sir / Madam,
I, __________ (your name) have worked at this company for ________ (specify the length of service) as ______________ (position) in department __________ (list your department) with ID number __________ (list your employee ID number).
The purpose of this letter is to request you cancel my visa (here you should include the reason for visa cancellation UAE). I will deliver all the necessary documents so that you can start the process. Therefore, I would appreciate it if you could make my request effective in the time possible.
Also, I will be attentive to any question you want to ask me about it.
Sincerely,
_________ (your name).
_________ (your contact details)
Who Can Make the Cancellation of Visa in Dubai?
The employer is the one who must carry out the cancellation after receiving the visa cancellation letter from you. Employers must not delay visa cancellation. However, an employer may decide to cancel the visa of the worker under certain circumstances but must notify you beforehand. On the other hand, freelancers must cancel their work visas themselves.
One thing to consider is that if the employee wants to change jobs, the company does not need to cancel the visa. In this case, the employer is only required to cancel the work permit and transfer it to the new company. Therefore, the company will not need to make the request for cancellation letter from you.
Additionally, before visa cancellation, the employer must first cancel the work permit of the employee. After the visa cancellation and final settlement, the employee will have a grace period of 30 days to leave the UAE. This is because if you do not comply with this rule, you may face legal problems in the country.
Documents for Employment Visa Cancellation UAE
Your sponsor will need certain documents to process your UAE visa cancellation. These documents are the following:
- Visa cancellation form.
- Original passport of the worker.
- Employee Emirates ID.
- The approval of the MOHRE.
Moreover, the employer must sign the form and also include the stamp of the company. Similarly, if the worker is not in the UAE at the time of cancellation, they will be able to submit a computerized extract of their visa. The UAE Department of Naturalization and Residence is the entity that provides the said extracts.
How to Cancel Visa in UAE
After sending the visa cancellation letter to your company, the employer can start the process. The procedure consists of the following steps:
- First, the employer must request the cancellation of the work permit and the employment contract. The request must be made at the Ministry of Human Resources and Emiratization.
- Then, submit the required documentation in electronic format.
- At this point, MOHRE processes the application and sends the information to the General Directorate of Residence and Foreign Affairs (GDRFA).
- This last authority cancels the residence visa of the worker and sends the information back to MOHRE to cancel the work permit.
In this way, the process ends and if the worker will leave the country, he must do so in less than 30 days. Apart from the cancellation request, the employer must submit a UAE cancellation paper. In this document, you must specify that the employee has received all the benefits of the final settlement. This document must be signed by the worker, therefore, it must be done after receiving said benefits.
Cancellation of Permit due to a Job Change
As we have mentioned, if you will only change jobs in the UAE, your employer will only have to cancel the work permit. This should also be made clear in the cancellation letter for job change that you must give to your employer. In this case, the process is easier if your contract has ended, otherwise, you will need a No Objection Certificate (NOC).
This last document is what you need so that you can transfer your sponsorship from the current one to the new employer. However, if the employer does not agree, you could face a ban from working in the UAE. Instead, if you allow it, then you will need to give the cancellation paper UAE to your new employer to file the new application.
Cancellation of the Dependent Visa
For your family members to be able to live with you while you work in the UAE, you will need to sponsor their visas. Therefore, it is you who must cancel them before sending the visa cancellation letter but only if you will be leaving the UAE. Otherwise, you will not have to do it, as you will only be changing employers, so family visas remain valid.
Other Important Aspects of Visa Cancellation
Some details are also important when beginning the process of obtaining the labour cancellation paper. These have to do with time, cost of processing, verification, and others that you should take into account.
How Many Days of Cancellation of Visa UAE?
After having delivered the residence UAE visa cancellation paper, the employer must begin the process which takes about 2 days. However, the process can be lengthened if a document is missing, which must be submitted within 30 days. In addition, when the entire process is completed, the worker will receive an email with the official cancellation document.
7.2 Check UAE visa cancellation status
During the process, you will be able to check the status of the UAE visa cancellation paper, especially if you need to leave the UAE. To know the status of the process, all you have to do is have your passport at hand and follow the steps that we will describe below:
- Enter the website of the Federal Authority for Identity, Citizenship, Customs and Port Security (ICP).
- Look for the information section of your passport.
- Then, choose “Visa” or “Residence”.
- There you must enter the passport number, and the expiration date and choose your nationality.
- Then click on “Search”.
Once you have completed the process, you will be able to see the expiration date and other details of your visa status.
8. At PEO Middle East we Help you Draft the Visa cancellation letter UAE
Since you know how to cancel employment visa in Dubai or another emirate, you just have to take into account all the related details. One of these is the letter that you must send to your employer so that he can begin the process. In addition, it is necessary that, if you are going to leave the country, you first cancel the visas of your dependents.
In either case, you will need the assistance of experts so that the process can be as smooth as possible. With our vast experience, you will be able to complete the entire process, from the application letter to the final departure or change of employment. We also offer the best services in the United Arab Emirates in the following topics:
- HR Management
- PEO
- Employer of record
- Hire contractors
- Global Immigration
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- Relocation services
- Hire remote worker
Get all the information about the visa cancellation letter and the entire process fast and accurately. How? Just contact us at our telephone number +971 433 16 688 or send us an email at [email protected].
